Tracking work time isn’t a novelty for most employees, as it has been used for a long time already in different forms. Traditionally, it is associated with timesheets, where the start and end of the working day are written down or timeclocks which record the corresponding times and can even be integrated with accounting software.
Time tracking tools are frequently mistaken for the abovementioned means and believed to be able only to count the overall hours worked. Another extremity is confusing time tracker services with spy software which violates employee privacy and gathers personal info. Neither of these stereotypes is true, nor does it reflect the various ways of using time tracking apps. So, in this post we are not only going to clear up the notion of a time tracker, but also point out how different users can maximally benefit from its potential.
What a time tracking tool really is?
According to Wikipedia, “Time-tracking software is a category of computer software that allows its users to record time spent on tasks”.
Well, now it’s possible to point out why the functionality of time tracking tools like Yaware.TimeTracker is much broader than it is thought to be:
- Time tracker records “time spent on tasks”, not only the time spent at the office.
- Time tracker is automated, and doesn’t interfere with the work of employees or require them to make any notes or actions by themselves.
- Apart from tracking time, it also fixates all performance on the computer, including websites visited and software or apps used along with the time spent for each of them.
- This tool has rich reporting potential, which lets get a complete overview of the company working efficiency wise in literally minutes.
Ways of using Yaware.TimeTracker you absolutely should know about:
1. Improve employee discipline and save company resources.
As an employer, you are certainly interested in detecting the workers who violate company discipline and attendance rules. Using the time tracking tool, you’ll not only be able to instantly see who it is, but also be provided with cast iron proof of their deeds. The attendance report will show who is prone to arriving late or leaving early, thus working less than the set amount of time.
This data will enable you take appropriate measures, like inflicting penalty equal to the possible earnings during the time wasted. This is a way to avoid paying for the work that hasn’t been done, and saving funds correspondingly.
1. Boost work efficiency and improve employee motivation.
Thanks to the detailed time and activity report an employer receives at the end of each working day, you will know who spend work time leisurely surfing the Net or take too many coffee-breaks, and whose productivity is worthy of a reward.
You can introduce a system of perks for most efficient workers, which will present a spur for the team members who aren’t using all of their potential, and no doubt witness an overall productivity growth shortly.
2. Keep distant offices and employees under control.
Time tracker is web based, so it removes geographical boundaries, and allows monitoring the work of all company departments in various locations, as well as freelancers or those working from home. Moreover, it helps frequently travelling company executives be always aware of their company work efficiency. The data is saved in the “cloud”, and is accessible from anywhere, at any time.
3. Decrease employee turnover.
Detecting employees who are planning to quit and preventing them from taking this step requires much efforts from HR managers. With a time-tracker tool you will be warned as soon as anyone starts looking for a new job thanks to the detailed activity report which provides an account of all websites visited. By taking measures to discover the reason for wishing to leave, you can either act to preserve the valuable employee, or start looking for replacement without any haste.
4. Redistribute the workload more effectively.
A time tracking tool can come in handy for department heads or other middle managers by picturing the real workload of their subordinates. Comparing the daily department activity report with the assignments set for each team member, you can see who could easily handle a couple more tasks, and whose daily agenda hasn’t been interrupted with breaks for a long time, so they might be overloaded. Thus, you’ll be able to act in order to fix the situation to the common benefit.
You aren’t yet sure a time tracker will come in handy for your business? Why take chances, sign up for Yaware.TimeTracker and receive your free 14-day trial period, “all inclusive”.