Planning a hybrid work schedule for your employees can be an important task to ensure work efficiency and ensure employees have a work-life balance.
We've prepared a few steps that can help you plan a hybrid work schedule:
Choose a hybrid work schedule model
1. Chess order
This is the most inflexible of models. With this model, you set the days and hours when your employees visit the office. This model is best for organizations that frequently use shifts in their work and require attendance during certain hours, or businesses that need to maintain a certain level of staffing.
This model consists of a 3:2 work pattern, meaning three days are spent in the office and two at home. This is suitable for companies that want their staff to be in the office only on certain days (this is convenient, for example, for the marketing department). However, this option can be expensive because it prevents your business from reducing office space and infrastructure.
Economic efficiency is one of the main benefits of hybrid work for employers. So think carefully before implementing a 3:2 model.
3. From the bottom up
This model allows you to see work patterns defined by individual teams and may require a lot of discussion. A company can set a framework for hybrid work, say two days a week. Teams then determine which days work best for them overall and adopt that pattern.
The main disadvantage of adopting this model is getting buy-in from different teams. However, if you can successfully implement it, it will allow your company to reduce office space somewhat.
Use time monitoring to improve productivity
In addition to communication and collaboration, you also want to make sure that employees are working their scheduled hours. Again, technology offers you ways to hybridly monitor attendance throughout the work month. Knowing that your staff is working as many hours as needed can give you more confidence that productivity will be maintained or even improved.
Try implementing Yaware.TimeTracker. It is a simple and convenient tool for teams of all sizes and structures, designed specifically to improve the productivity of your employees.
With its help you will learn:
- what time of day is most productive for employees;
- what resources employees use to perform a specific task;
- how much time is spent on the task;
- when there are difficulties in performing a task and you need help;
- what distracts employees and prevents them from moving forward.
Want to start using Yaware.TimeTracker? Sign up right now.
Moreover, Yaware offers 14 days of free use of the program so that you can experience its functionality to the fullest!
Be transparent when communicating about work
Effective communication is critical to success when implementing a hybrid work format. It's not just about how your employees communicate with each other, it's also about how you and other managers communicate with your staff. There should be 100% transparency about what you expect from them. This can include short-term tasks and projects as well as long-term goals.
Remember that planning a hybrid work schedule requires an individual approach for each company. It is important to take into account the needs and capabilities of your team, as well as the efficiency of work in the context of a hybrid schedule.