Many entrepreneurs, especially new entrepreneurs, take on too many tasks. Taking on everything at once is unlikely to get the job done well, because one person cannot replace 10 specialists. This volume of tasks makes it impossible to develop your business and take it to the next level on your own. To do this, you will need help. Hire employees, learn how to delegate tasks, distribute responsibilities correctly, and the result will come shortly.
Not all businessmen delegate responsibilities. This is often due to negative experiences. For example, a manager hired qualified specialists, but during their first serious work, they missed deadlines, made many mistakes, and failed to complete the project efficiently. In this case, the entrepreneur decides that no one can handle the tasks better than himself. After that, they plunge into the abyss of the workflow, performing both large and small tasks. And there is not enough time for anything, because resources are spent quickly, and burnout sets in.
However, this scenario will not lead to good results. Every entrepreneur has his or her own fears, barriers, and problems that they face in managing their business on their own. So let's take a look at what delegation is and how to distribute work properly.
The essence of delegation
Delegation is the process of transferring duties, powers, and responsibilities to other team members or employees. It is based on trust and the recognition that others can perform the task properly. Delegation can relate to various aspects of work, including completing specific tasks, making decisions, developing strategy, and more.
The benefits of delegation:
- Frees up time
By delegating tasks to other employees, you free up your own time to spend on more important things.
- Team development
Delegation provides team members with the opportunity to learn and grow by taking on more responsibility.
- Increase productivity
The team can work on several tasks simultaneously, which will significantly speed up the achievement of results.
Stages of successful delegation
Delegation is more than just handing over tasks. It's a process that requires attention to detail and communication skills. Here are some steps to successful delegation:
1. Define the tasks
The first step is to identify the tasks that can be delegated. You need to determine which tasks require only your participation and which can be delegated to other employees.
2. Selecting a responsible person
When selecting the responsible employee for a task, it is important to consider their skills, experience, and knowledge of the task.
3. Explain the task
After selecting the responsible person, explain the task clearly and concretely. Explain the goals, expected outcome, and any details that are important to the successful completion of the task.
4. Give authority
Give the selected employee full responsibility for the task. This means that they will have the right to make decisions and act independently.
5. Provide support
Provide support and resources that may be needed to complete the task. Make sure the person you delegate to has all the information and tools they need.
6. Monitoring and reporting
Monitor the progress of the task and prepare to receive the report. If questions or problems arise, be available to help.
7. Evaluate the results
After the assignment is completed, evaluate the results with the person who performed the assignment. This will allow you to determine what went right and what can be improved in the future.
However, to give you peace of mind and make sure that your employees are working productively on the tasks they have been assigned, you can implement special time tracking software. For example, Yaware.TimeTracker.
It will help you find out:
- what time of day is the most productive for employees;
- what resources employees use to perform a specific task;
- how much time is spent on a task;
- when there are difficulties in completing a task and help is needed;
- what distracts employees and prevents them from moving forward.
This way, you can be sure that the work is being done in good faith and can focus on more important tasks.
Want to start using Yaware.TimeTracker? Sign up now.
What's more, Yaware offers 14 days of free use of the program so you can experience its functionality to the fullest!
The art of delegation is a key tool in developing strategies and achieving strategic goals. It not only frees up time for important tasks, but also helps to develop your team and increase its productivity. To become a successful leader, it's important to develop delegation skills and the ability to choose the right people for the job. Only then will you be able to achieve high results and maintain a competitive advantage in today's business environment.