Monitoring employee time helps companies increase productivity, save money on unproductive activities and make informed decisions. However, among a number of advantages, the monitoring system also has some disadvantages. Let's take a closer look at them.
Advantages
Accurate timekeeping. Having accurate information about when and how long employees work with the help of modern tools allows your company to quickly and efficiently optimize internal processes, which ultimately has a positive impact on the bottom line.
Fewer unproductive expenses. The time tracking program is very convenient to use, especially when paying by the hour. This way the employer sees how much the employee actually works and pays for the hours worked. And since employers strive to achieve good results by reducing unproductive labor, it is important for them to know whether their employees are working hard.
Increased employee productivity and flexibility. The modern generation is increasingly experiencing fatigue when the balance between work and personal life and rest is disrupted. With the help of a time tracking program, employees have the opportunity to independently monitor the time spent at work and on social networks, news portals, etc., and thereby influence their level of productivity and efficiency.
Also, work monitoring allows employees to move freely between the office, coworking space, and home, and at the same time have time to perform their tasks efficiently. The program can be easily installed both on a desktop computer in the office and on an employee's personal device.
Better understanding of employees. Working time monitoring helps managers understand the difficulties their employees face in doing their jobs. After all, it happens that tasks are completed longer than the deadline, which means that deadlines are missed. This may be due to professional burnout, fatigue, or lack of knowledge in the employee's field of activity, so such information is of great importance to management.
Disadvantages
Despite the obvious advantages, time tracking can cause negative feelings for some employees, including:
Reduced trust. Employees may feel that their managers no longer trust them, since they decided to implement a monitoring system.
Increased stress. First, any change is already stressful. And secondly, the realization that their working hours are being monitored can make employees feel anxious, which can reduce their overall job satisfaction.
Privacy concerns. Some employees may feel that monitoring their time is an invasion of their privacy, especially if the monitoring technology records personal information.
However, all these negative associations can only arise when management takes the wrong approach to implementing a monitoring system.
How to prepare employees for the start of monitoring their working time?
To successfully implement the program, follow a few simple steps:
- Gather middle managers (administrators) and explain to them the benefits of time tracking and the reasons for its introduction.
- Gather all employees together with managers (administrators) and inform them about the introduction of the time tracking system. Explain how the monitoring will be carried out and answer any questions employees may have.
It is important to emphasize that the monitoring will not be conducted to control employees' actions, but to increase their productivity and improve their performance.
- Send instructions and rules for conducting monitoring to all employees by email.
- Regularly collect feedback on the use of the program to make your employees' work even more efficient.
Also remember that a lot depends on the software you choose.
A good option would be Yaware.TimeTracker is a simple and useful tool with minimal intrusion into your employees' personal space, designed specifically to increase their productivity.
By the way, Yaware offers 14 days of free use of the program so you can experience its functionality to the fullest!
Use only good software!
