Why Businesses Need Geolocation in Time Tracking
Traditional time tracking doesn’t give the full picture when employees:
- work in the field or on business trips;
- move between different sites;
- perform tasks at clients’ locations;
- work in a hybrid format;
- have changing locations throughout the day.
Geolocation helps answer key business questions:
- where the work was actually performed;
- whether the employee was on site;
- how much time was spent at a specific location;
- whether the route matches the plan;
- how to optimize travel and save time.
How Geolocation Works in Yaware (Concept)
Data Capture and Linking
Yaware TimeTracker records geolocation points during working hours and links them to work sessions, employees, tasks or shifts, as well as periods of activity.
Principles of Geolocation
- collected only during working hours;
- can operate in the background;
- used for analytics, not total control;
- stored in accordance with privacy policies.
Main Use Cases
1. Field Employees and Mobile Teams
Who:
- service engineers
- technical support
- installation teams
- couriers
- auditors
- sales representatives
What Geolocation Provides:
- confirmation of presence at a site;
- recording time spent at each location;
- daily route analysis;
- reduction of fake reports;
- transparency for both clients and managers.
2. Monitoring Visits to Sites and Locations
Scenario:
An employee needs to visit several locations throughout the day (stores, clients, branches).
Geolocation allows you to:
- see which locations were actually visited;
- record the time spent at each location;
- compare the planned route with the actual one;
- identify missed or unnecessary trips.
3. Tracking Variable and Shift Work
Relevant for:
- logistics
- manufacturing
- security
- cleaning companies
- warehouses
Benefits:
- confirmation of presence on a shift;
- monitoring start and end of work;
- eliminates “clock-ins from home”;
- accurate data for payroll.
4. Hybrid Format and Remote + Field Work
For companies where employees:
- partly work from the office;
- partly work in the field;
- sometimes work from home.
Geolocation helps to:
- understand the actual work format;
- analyze the effectiveness of different models;
- build objective analytics without assumptions.
5. Route and Time Optimization
Based on historical geolocation data, businesses can:
- reduce unnecessary travel;
- optimize routes;
- minimize downtime between tasks;
- lower fuel and logistics costs.
What Geolocation Data Provides for Business
Business Metrics:
- time on the road vs. working time;
- duration of work at each location;
- number of visited locations;
- deviations from the planned route;
- average time spent per site;
- movement trends over a period.
Data Used In:
- HR analytics;
- finance;
- CRM;
- project management;
- operations management.
Benefits for HR
- confirmation of actual attendance;
- accurate timesheets for field employees;
- fewer manual checks;
- transparency without conflicts;
- reliable data for payroll.
Ready to Enable Geolocation in Yaware?
Geolocation is a natural complement to time tracking for modern mobile teams.
Request a demo of Yaware TimeTracker and see how geolocation works in your business scenario.
